Application Form - www.digitalxtrafund.scot

Part A

Eligibility Check

Name of Main Applicant Organisation*

Is the value of the grant between £500 and £5,000?*

Yes

PLEASE NOTE: You cannot apply for more funding than is required.

The value of the grant being requested is:*

Enter Amount

Please enter a number from 500 to 5000.

Is the Main Applicant a UK registered company or charitable organisation, chartered body, Local Authority, school, college, or university which is authorised to enter into a legal agreement relating to the grant?*

Yes

Is the proposed activity ‘extracurricular’ as defined in the Round VIII (2023/24) Grant Application Guidelines?*

Yes

Does the proposed activity meet the Fund’s Core Objective as defined in the Round VIII (2023/24) Grant Application Guidelines?*

PLEASE NOTE: Activities which teach entry-level, digital literacy, or digital media skills are excluded from this funding. Please refer to the Grant Application Guidelines for what types of activities the Fund will (or will not) support.

Yes

Will the proposed activity’s primary audience be young people aged 16 years and under?*

Yes

Will the proposed activity commence after 1 July 2023 and finish before 30 June 2024?*

Yes

Will the proposed activity be delivered entirely in Scotland?*

Yes

PLEASE NOTE: Your application will only be eligible for consideration by Digital Xtra Fund if you are able to answer Yes to all the above questions.

Details of Main Applicant Organisation

Title of Activity/Project*

Organisation Name*

Registered Company Number (if applicable)

Registered Charity Number (if applicable)

Name of Primary Contact*

Role/Job Title

Contact Email*

Enter Email Confirm Email

All notifications and confirmations will be sent to this email address. Please ensure it is correct.

Contact Phone*

Contact Address*

Street Address Address Line 2 City / Town / Village Local Authority Postcode Country

Organisation Twitter (if applicable)

Organisation LinkedIn (if applicable)

Organisation Facebook (if applicable)

Organisation YouTube (if applicable)

Organisation Web Site

Details of Activity Partner(s)

If you are applying in partnership with another organisation, please provide details of your partner(s). If required, please add details for each additional partner by clicking on the "plus" sign next to the row.

Organisation Details

Organisation Name

Name of Contact

Role/Job Title

Contact Email

Contact Phone

Organisation Website

Previous Grants

If the Main Applicant has previously received a grant award from Digital Xtra Fund, please provide a summary of the previous initiative(s) including the outcomes (100 words maximum per previous grant award)

Part B - Application Form

Please read the Round VIII (2023/24) Grant Award Guidelines and Grant Application Form thoroughly prior to completion. Additional resources such as a sample Project Plan, sample Budget, various Case Studies, and online webinars are also available on the Digital Xtra Fund website. Incomplete or ineligible forms will not be considered for evaluation.

Decisions will be based entirely on the information you provide within this application form. Please be as clear and concise as possible as you will not have the opportunity to provide any additional information once your application has been submitted. Please also remember that the Application Evaluation Panel is made up of members from various backgrounds and disciplines who most likely will not have any previous knowledge or understanding of your organisation or proposed activity.

1. Project Summary

Please provide a summary of the proposed initaitive (250 words maximum)*

This description should clearly explain what the activity is, what the young people will be doing while taking part (including multiple examples of planned activities), and how/when it will be delivered. It should not be a summary of the organisation or previous activities achievements.

2. School/Organisation Summary

2a. Please provide a summary of your school or organisation and why it is well placed to deliver the proposed activity (150 words maximum)*

Information may include previous experience or achievements engaging young people or similar initiatives which have been successfully delivered.

2b. Please list and summarise key personnel who will be involved in the provision of the initiative (150 words maximum)*

Details should include: name, job title, core skills, and experience and/or qualifications which are relevant to the proposed activity. Please also include personnel from any Activity Partner(s) and clarify their role within the proposed initiative.

3. Project Plan

Please provide a monthly project plan clearly indicating each milestone from beginning to completion, including projected dates and deliverables for each of the following: planning (including procurement) training, delivery, industry engagement, and evaluations. For each milestone, please indicate a start date and the key deliverable/activity which will be achieved. Include multiple milestones where needed (e.g. during the delivery stage).

Add additional rows to each month by clicking on the plus (+) sign. If there are no deliverables for a particular month, please type "N/A" in both fields for that month.

Please refer to the Sample Project Plan for the level and type of detail required.

Project Start Date*

Project Completion Date*

Project Timeline

PLEASE NOTE: All initiatives should commence no earlier than 1 July 2023 (excluding planning) and be completed by 30 June 2024

July 2023*

Start Date (dd/mm/yyyy)

Deliverable / Activity

August 2023*

Start Date (dd/mm/yyyy)

Deliverable / Activity

September 2023*

Start Date (dd/mm/yyyy)

Deliverable / Activity

October 2023*

Start Date (dd/mm/yyyy)

Deliverable / Activity

November 2023*

Start Date (dd/mm/yyyy)

Deliverable / Activity

December 2023*

Start Date (dd/mm/yyyy)

Deliverable / Activity

January 2024*

Start Date (dd/mm/yyyy)

Deliverable / Activity

February 2024*

Start Date (dd/mm/yyyy)

Deliverable / Activity

March 2024*

Start Date (dd/mm/yyyy)

Deliverable / Activity

April 2024*

Start Date (dd/mm/yyyy)

Deliverable / Activity

May 2024*

Start Date (dd/mm/yyyy)

Deliverable / Activity

June 2024*

Start Date (dd/mm/yyyy)

Deliverable / Activity

Please identify the main risk to achieving the proposed initiative and what steps will be taken to mitigate or control this risk? (50 words maximum)*

4. Budget

Please provide a total overall budget for the proposed initiative clearly indicating all Project Costs (i.e., Expenses / Items) even if the grant amount you are applying for does not fully fund the initiative. The Evaluation Panel will take into consideration the proposed outcomes and objectives of the initiative against the level of funding requested, as well as any additional funding obtained, to ensure that the application represents good value for money.

Add additional rows by clicking on the plus (+) sign.

Please refer to the Sample Budget for the level and type of detail required.

Project Costs*

Expenses / Items

Unit £ Cost (inc VAT if applicable)

Quantity / Hours

Total £ Cost (inc VAT if applicable)

Total Project Costs (inc VAT if applicable)*

Please enter the total cost of all Expenses / Items entered above

Total Grant Requested (calculated automatically)

As declared in Part A - Eligibility Check

Outstanding Project Costs (calculated automatically)

Please note, you cannot apply for more funding than is required

If the grant amount requested does not fully fund the proposed initiative and/or you are receiving any additional funding or in-kind support towards the project, then you must provide details of additional funding sources (i.e. ticket sales, grants, sponsorship, or equipment donations). Please also indicate if these sources are confirmed or not and if they will cover all outstanding project costs or is additional funding still required to deliver the proposed initiative.

Please provide details about any additional funding or in-kind support towards the proposed initiative. (100 words maximum)*

Please type "N/A" if you do not require any additional funding or in-kind support towards the project

5. Core Objective

Please clearly explain how the proposed initiative will achieve the Fund’s Core Objective and inspire young people to understand and create with technology and not simply consume it. (250 words maximum)*

6. Targets and Outcomes

The first of Digital Xtra Fund’s Secondary Objectives is to increase the overall number of young people learning digital tech skills across Scotland. In this section, applicants are required to indicate the projected engagement for their initiative:

Location(s)

Please indicate the estimated number of young people who will take part in the activity by Local Authority between the project's commencement and 30 June 2024. In the case of remote learning activities, please estimate based on what locations you are targeting:

Aberdeen

Aberdeenshire

Angus

Argyll & Bute

Comhairle nan Eilean Siar

Clackmannanshire

Dumfries & Galloway

Dundee

East Ayrshire

East Dunbartonshire

Edinburgh

East Lothian

East Renfrewshire

Falkirk

Fife

Glasgow

Highland

Inverclyde

Midlothian

Moray

North Ayrshire

North Lanarkshire

Orkney

Perth & Kinross

Renfrewshire

Scottish Borders

Shetland Islands

South Ayrshire

South Lanarkshire

Stirling

West Dunbartonshire

West Lothian

Total Engagement (calculated automatically)*

Could the proposed initiative be delivered by the Main Applicant in different Local Authorities than those outlined above?*

Yes

No

If yes, then please elaborate how it would impact the proposed initiative (50 words maximum):*

Age(s)

Please indicate the estimated number of young people who will take part by Age (or Curriculum for Excellence Level if more applicable):

Early Level (ELC – P1) or approx. ages 5 and under

First Level (P2-P4) or approx. ages 5 – 9

Second Level (P5-P7) or approx. ages 9 – 12

Third/Fourth Level (S1-S3) or approx. ages 11 – 15

Senior Phase (S4-S6) or approx. ages 15 – 16

Total Engagement (calculated automatically)*

Gender

Please indicate the estimated Gender balance (in percentage) of young people who will take part:

Female (%)

Male (%)

Other / Prefer not to say (%)

Total Percentage (%)*

Total percentage should add up to 100% (calculated automatically)

6b. Key Audiences

The next Secondary Objective of Digital Xtra Fund is to increase diversity and inclusion of young people learning digital tech skills especially among:

audiences from areas often excluded from digital tech activities through lack of local resources or geography (i.e., areas of high deprivation and/or rural isolation)
groups underrepresented in the digital technologies sector (i.e., girls and young women and/or minority groups)

If the proposed initiative is proactively targeting any of these key audience(s), please describe how the initiative will achieve this outcome. Definitions for ‘high deprivation’, ‘remote rural classification’, and ‘groups underrepresented in the digital tech sector’ can be found in the Grant Award Guidelines.

If your proposed activity is not proactively targeting any of these audiences, please do not complete this section (6b). This will not exclude or invalidate your application from the grant awards process, however, applicants who evidence they can proactively engage a key audience may receive a higher weighted score during the evaluation process.

Does the initiative proactively target areas of high deprivation?

Yes

No

If yes, please describe how the initiative will achieve this outcome: (100 words maximum)*

Does the initiative proactively target areas with a remote rural classification?

Yes

No

If yes, please describe how the initiative will achieve this outcome: (100 words maximum)*

Does the initiative proactively target groups underrepresented in the digital tech sector? (i.e. girls and young women and/or minority groups)

Yes

No

If yes, please describe how the initiative will achieve this outcome: (100 words maximum)*

7. Engagement

7a. Engaging young people

Please describe how the proposed initiative will overcome challenges such as external influences, gender imbalances, limited time and resources, and competing extracurricular activities to successfully motivate young people to attend (and continue participating in) the proposed activity. Please note, a simple “if you build it, they will come” strategy is not sufficient. (150 words maximum)*

7b. Negative Perceptions and Stereotypes

Perhaps the most common challenge when engaging young people in tech continues to be pre-existing negative perceptions and stereotypes about taking part in digital tech activities and/or about people who enjoy working with technology. This is highlighted by Digital Xtra Fund’s third Secondary Objective which is to dispel negative perceptions and stereotypes about digital technologies and careers in tech.

Please describe how the proposed initiative will specifically help dispel negative perceptions and stereotypes about people and careers in digital tech. (150 words maximum)*

8. Skills

8a. Contextualising Skills

Digital Xtra Fund’s fourth secondary objective is to provide context for the skills being learned. Initiatives supported by Digital Xtra Fund should apply ‘real-world’ context or project-based learning to the proposed activity including guidance/examples about how these skills can relate to various interesting and exciting careers. Please provide examples of the types of Digital Skills and Meta Skills participants will learn and how the proposed initiative will help provide context for these (recognising the level and type of information will be appropriate to the age of the audience).

Please note, information about what are Meta Skills can be found in Grant Award Guidelines.

8a.i. Digital Skills (150 words maximum)*

8a.ii. Meta Skills (150 words maximum)*

8b. Engaging Industry

Digital Xtra Fund’s fifth and final secondary objective is to promote digital technologies as an attractive career path and highlight the variety of careers in the sector. Industry engagement can be an especially valuable tool for this as it can provide positive role models, first-hand examples, support and guidance for the skills being learned as well as ‘real-world’ context.

8b. Please outline how industry (or any other relevant organisations), especially Digital Xtra Fund’s industry partners, could get involved and engage with learners during the proposed activity. (200 words maximum)*

Please note, there are several links in the Grant Application Guidelines and on Digital Xtra Fund’s website for resources about careers in tech and opportunities to engage with industry.

9. Evaluation

Please outline the evaluation methods you will employ and what evidence you will collect to determine if the initiative achieved its Key Performance Indicators (KPIs) and was successful (or not) in accomplishing its targets and outcomes, as well as the Fund's Core and Secondary Objectives. (200 words maximum).*

Successful applicants will be required to provide an evaluation to Digital Xtra Fund at both the midpoint and completion of the initiative which includes both pre and post quantitative and qualitative data.

10. Sustainability

Please outline your plans to sustain or develop the initiative beyond the grant delivery stage. It is essential that successful applicants demonstrate how their initiative can make a measurable impact beyond the funded delivery period. (200 words maximum)*

Thought should be given to any potential longer-term funding or training which may be required and highlight how these will be achieved.

Part C - Digital Xtra Fund Newsletter

GDPR

Digital Xtra Fund uses Mailchimp for their marketing platform. By subscribing to the newsletter, you acknowledge that your information will be transferred to Mailchimp for processing. Learn more about Mailchimp's privacy practices here . You can change your mind at any time by clicking the unsubscribe link in the footer of any email you receive from Digital Xtra Fund or by contacting the Fund directly. Your information will be treated with respect. For more information about the privacy practices of Digital Xtra Fund, please visit the Fund’s Privacy Policy page . By agreeing above, you confirm that Digital Xtra Fund may process your information in accordance with these terms.

Would you like to sign up to receive email updates from Digital Xtra Fund about future grant opportunities and the various initiatives we support?*

Yes please!

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I have already signed up!

Please confirm your email address(es)*

(Use comma to separate multiple email addresses)

Part D - Digital Xtra Fund and our Partners

The Digital Xtra Fund grants programme is made possible by the generous support of the Fund’s Partners. Digital Xtra Fund and our Partners share a common will to help inspire more young people to understand and create with digital technologies, giving them the skills and experiences needed to succeed in an increasingly digital world.

Digital Xtra Fund would like to recognise the generous support of our 2023/24 Partners:

Gigabyte Partners

Megabyte Partners

Accenture	Cirrus Logic	Incremental Group	ScotlandIS
	Skills Development Scotland	Skyscanner

There may also be opportunities where Digital Xtra Fund and our Partners wish to feature supported initiatives as part of marketing / PR activities based on geography, audience, or content. Any additional costs incurred during these opportunities and not included in the grant award would be covered by Digital Xtra Fund and our Partners.

By submitting this application, you agree to working with Digital Xtra Fund and our Partners. This agreement will not override pre-existing agreements between applicants and their sponsors/partners/funders which require exclusivity, and no individual or commercially sensitive data or photography will be shared without prior consent.

Full Name*

Role / Job Title*

Date*

I confirm that I understand and agree with the above Declaration.*

I agree

Part E - Declaration

I declare that the information given in support of this application is correct to the best of my knowledge and belief. I also acknowledge I have read the Grant Award Guidelines in full and understand the Terms and Conditions of the grant application process and grant award.

By submitting this application, you agree that this application may be copied and/or stored by Digital Xtra Fund, a Scottish Charitable Incorporated Organisation (SCIO) regulated by the Scottish Charity Regulator (OSCR), Scottish Charity number: SC047272, in accordance with the Data Protection Act (DPA) 2018 and UK General Data Protection Regulation (UK-GDPR) 2020. Applications may be stored electronically or by other means and will be made available to internal and external parties for the purposes of assessment.

Full Name*

Role / Job Title*

Date*

I confirm that I understand and agree with the above Declaration.*

I agree

By clicking Submit below, your application will be shared with Digital Xtra Fund and no more changes or amendments will be possible.*

Please ensure you are happy with your application before clicking Submit.

Yes, I understand!

Email

This field is for validation purposes and should be left unchanged.

Digital Xtra Fund - Round VIII (2023/2024) Grant Application Form

Part A

Eligibility Check

Details of Main Applicant Organisation

Details of Activity Partner(s)

Previous Grants

Part B - Application Form

1. Project Summary

2. School/Organisation Summary

3. Project Plan

Project Timeline

4. Budget

5. Core Objective

6. Targets and Outcomes

Location(s)

Age(s)

Gender

6b. Key Audiences

7. Engagement

7a. Engaging young people

7b. Negative Perceptions and Stereotypes

8. Skills

8a. Contextualising Skills

8b. Engaging Industry

9. Evaluation

10. Sustainability

Part C - Digital Xtra Fund Newsletter

GDPR

Part D - Digital Xtra Fund and our Partners

Gigabyte Partners

Megabyte Partners

Accenture

Cirrus Logic

Incremental Group

ScotlandIS

Skills Development Scotland

Skyscanner

Part E - Declaration